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Committees
The Club relies on a diversity of committees to plan special events and programs, oversee particular operations and advise the Board of Governors and Club management. Whether it's a field of expertise or an amateur passion, Members are highly encouraged to become directly involved in the Club and help shape its future by joining a committee.Contact the General Manager’s Office for details or e-mail This e-mail address is being protected from spambots. You need JavaScript enabled to view it (enter the committee of interest and contact's name from the listing below in the subject line).
*Parenthesized names denote Board liason
Recreation
Sam Rogan (Ira Wolf)Bowling — Crystal Goodfliesh
Fitness — Samuel Rogan
Golf — Steven Thomas
Library — Melanie Chetley
Logan Room — Alaine Lee & Nancy Nussbaum
Squash — Martin Fluck
Swim — Jesse Green & Alexander Jampel
DVD Library — Abigail Radmilovich & David Fujii
Youth Activities — Narissara March
The Recreation Committee develops and promotes recreational programs at the Club designed to keep bodies and minds active, healthy and happy. A mix of activities ensures that Members of all ages and interests can discover their ideal pursuits.
Achievements
• January 2012, formed TAC Student Counsel.
• April 2012, developed Youth Volleyball program.
• June 2012, introduced pre-school Summer Camp Discovery.
• June 2012, introduced All-Star Sports Camp.
• September 2012, held first ever TAC All Comers Swim Meet.
• November 2012, TAC became American Red Cross Certified.
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Compensation
Ira Wolf
The Compensation Committee consists of five voting members, all of whom are members of the Board of Governors. The General Manager and the Chair of the Human Resources Committee are non-voting ex officio members. Other committee chairs or individual experts may be invited to participate, as needed, in specific deliberations. The General Manager reports to, and consults with, the Compensation Committee on hiring, dismissals, compensation, and annual evaluations of Executive staff. The Compensation Committee's responsibilities include, but are not limited to, the following:
The Compensation Committee consists of five voting members, all of whom are members of the Board of Governors. The General Manager and the Chair of the Human Resources Committee are non-voting ex officio members. Other committee chairs or individual experts may be invited to participate, as needed, in specific deliberations. The General Manager reports to, and consults with, the Compensation Committee on hiring, dismissals, compensation, and annual evaluations of Executive staff. The Compensation Committee's responsibilities include, but are not limited to, the following:
• Benchmark Executive staff compensation, including the General Manager.
• Review and present the General Manager's goals and performance metrics to the September Board meeting for approval.
• Provide General Manager with his annual performance evaluation; approve General Manager's bonus; report performance evaluation to the Board.
• Manage contract renewals of the General Manager with final approval by the Board.
• Manage the search when hiring a new manager, including development of the compensation package.
• Provide the Board with a yearly report on Executive compensation that the Board can approve and deliver to the membership at the Annual General Meeting.
Finance
Gregory Davis (Hiroshi Miyamasu)The Finance Committee works to keep the Club's finances in order, preparing the budget and overseeing all financial affairs and policies, including the adherence to approved forecasts, recommendation of the annual auditing firm and consideration of requested additional funding.
Achievements
• May 2012, TAC received 600 million yen Scrap Fund from the Azabudai Parkhouse Home Owners Association.
• June 2012, TAC prepaid 1.6 billion yen of the 11 billion yen loan, utilizing the Scrap Fund.
• September 2012, Reviewed and recommended the FY 2012 Budget and Cash Balance Projection to the Board of Governors to ensure realization of refinancing in December.
• October 2012, TAC began operating under its new NPO status, achieved through combined efforts, including key members of the Finance Committeee.
• December 2012, Small Refinancing Group successfully refinanced the 9.4 billion yen loan with a greatly reduced interest rate, saving the Club 150 million yen in annual interest expenses over the next 10 years.
View the Club 2011 financial statement.
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Food & Beverage
Michael Alfant (Mary Saphin)Wine — Stephen Romaine
The Food & Beverage Committee ensures that the quality and service of the Club's restaurants continue to surpass Member expectations and deliver world-class dining, along with exceptional banqueting and catering services. Its involvement ranges from creating policies to assessing finances to developing a yearly agenda of events.
Achievements
• 2012, Significant advances in banqueting saw TAC host some of Tokyo’s most prestigious events, including a launch by Lexus International, GQ Men of the Year, ACCJ Charity Ball and Room to Read Fundraising Gala.
• March 2012, House Rules revision to provide room rental discounts for Committee and Women's Group events approved.
• July 2012, Opened TAC's exciting new dining experience, FLATiRON, a cooking adventure blending science and food.
• August 2012, B2 banquet area installation of a “smoking cabin” approved by the Board of Governors.
• November 2012, Decanter Bar Terrace cigarette and cigar smoking permanently approved by the Board of Governors.
• December 2012, Redefinition of the Winter Garden as part of the F&B operation approved by the Board of Governors.
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House
Jesse Green (Gregory Lyon)Facilities Management Group — Elaine Williams
The House Committee oversees the maintenance and improvement of Club facilities to meet its objectives and ideals and keep the Club running smoothly. Tasks include evaluating the use of space, implementing upgrades, proposing dress and conduct regulations, investigating violations of Club rules and acceptable behavior and taking appropriate actions, and making recommendations to the Board.
Achievements
• March 2013, established a new Car Wash service for Members in the B1 parking lot.
• May 2013, increased driveway and parking lot safety measures, adding new signage and speed bumps.
• August 2013, established a new per-visit parking fee program for Members and non-members.
• November 2013, reviewed and updated the House Rules for usage of cellular phones and other communication devices.
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Human Resources
Jon Sparks (Jeffrey McNeill)The Human Resources Committee guides the Club's executive team on staff management and organization. It audits human-resource practices and policies to ensure that they meet both industry and Club standards and also reviews and approves compensation programs to the Board.
Achievements
• Oversaw recruitment, staffing and training.
• Reviewed FY2012, FY2013 and beyond staff performance bonus payment method and made a recommendation to the Finance Committee and Board of Governors.
• Reviewed staff salary levels, comparing them to market data.
• Oversaw 2012 Employee Satisfaction Survey.
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Membership
Craig Saphin (Machi Nemoto)The Membership Committee is responsible for all matters related to Membership applications, resignations, cancellations, suspensions and transfers in status, and recommends policies to the Board of Governors concerning Member communications.
Achievements
• March 2012, Weekday Guest Privileges program approved by the Board of Governors, implemented May, 2012.
• June 2012, Government Organizations from the United States Guest Privileges program approved by the Board of Governors, implemented August, 2012.
• July 2012, New one-month Membership Campaign approved by the Board of Governors, implemented November, 2012.
• August 2012, Membership program to reinstate former members approved by the Board of Governors, implemented November, 2012.
• November 2012, Three-month Membership Campaign approved by the Board of Governors, implemented January - March, 2013.
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Nominating
Roger MarshallThe Nominating Committee prepares the Club's slates of nominees for election to office in accordance with procedures established in the General Rules. To ready the ballots, the committee solicits information and recommendations from the Board of Governors, general manager and knowledgeable Members.
Achievements
• July 2012, canvassed the membership for potential candidates for the 2012 Governors election.
• July & August 2012, identified and considered approximately 170 potential candidates for the 2012 Governors election.
• August 2012, identified and considered candidates for the position of Statutory Auditor.
• August 2012, submitted the 2012 election slate and recommendation for Statutory Auditor to the Board of Governors.
• November 2012, canvassed incumbent and candidate Governors for candidates for Representative Governor, Vice President, Secretary and Treasurer.
• November 2012,supervised the election of the Representative Governor, Vice Presidents, Secretary and Treasurer.
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Programs & Events
Barbara Hancock (Lance E. Lee)Frederick Harris Gallery — Yumiko Sai
Men's Group — Gregory Lyon
The Programs & Events Committee advises the Board on matters of cultural exchange as well as organizing a full calendar of social programs at the Club, including cocktail receptions, music events and holiday dinners, to keep Members engaged, involved and smiling throughout the year. The lineup includes popular annual events such as the Super Bowl party, Independence Day celebrations, Welcome Back party and the Family Christmas Dinner Show.
Achievements
• February 2012, 300 Members joined the Super Bowl XLVII party featuring a sumptious buffet, cheerleaders and great prizes.
• March 2012, Frederick Harris Gallery Dedication ceremony, an unveiling of a portrait of Fred Harris.
• April 2012, Tour: Where Old and New Tokyo Meet - An Architectural Tour of Ginza.
• April 2012, Still Jammin’, the sequel to the 2011 Jammin’ for Japan extravaganza, a benefit for the disaster-hit Tohoku region.
• May 2012, TAC Talent Search, the Club opened its doors to international high school students to compete for a recording contract with Sony Music Entertainment Japan.
• July 2012, Independence Day Reception and Dinner featuring Prince & Princess Hitachi, U.S. Ambassador & Mrs. John V. Roos, U.S. Military & Coast Guard Representatives, a Color Guard and music by the Tokyo Fire Department Band region.
• October 2012, President's Ball: Solid Gold, an evening of live music from the 60’s, 70’s and 80’s.
• October 2012, Disaster Awareness, an event to educate members and the public on preparing families for emergencies, featuring an earthquake simulator, “smoke house” and fire extinguisher practice.
• November 2012, Hakkaisan Sake Brewery and Untoan Temple tour, a sake-lover’s dream!.
• November 2012, Family Christmas Dinner Show, a family event featuring a Christmas buffet and interactive show “I Believe In Santa.”
• Open Mic. Night (Sep. Oct. Nov. & Dec.), Traders' Bar opened its doors to amateur musicians and singers for an evening of homegrown entertainment.
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